ELECTRONIC MAIL
Class
X
Internet
Services (Chap 2)
Electronic
mail (E-mail)-
E-mail stands for
Electronic mail. It is the most widely used tool to send messages
electronically i.e. through computers on a network.
E-Mail Address-
Each user of email is assigned a unique name for his email
account. This name is known as E-mail address. Different users can send and
receive messages according to the e-mail address.
E-mail is generally of the form username@domainname. For example,
sachin@mnclasses.com is an e-mail address where sachin is username and
mnclasses.com is domain name. The
username and the domain name are separated by @ (at) symbol. Spaces are not allowed in e-mail address.
E-mail Header
The first five lines of an E-mail message is called E-mail header.
The header part comprises of following fields:
·
From
·
Date
·
To
·
Subject
·
CC
·
BCC
From
The From field indicates the sender’s address
i.e. who sent the e-mail.
Date
The Date field indicates the date when the e-mail
was sent.
To
The To field indicates the recipient’s address
i.e. to whom the e-mail is sent.
Subject
The Subject field indicates the purpose of
e-mail. It should be precise and to the point.
CC
CC stands for Carbon
copy. It includes those recipient addresses whom we want to keep informed but
not exactly the intended recipient.
BCC
BCC stands for Black
Carbon Copy. It is used when we do not want one or more of the recipients to
know that someone else was copied on the message.
Greeting
Greeting is the opening of the actual message. Eg. Hi Sir or Hi
Guys etc.
Text
It represents the actual content of the message.
Signature
This is the final part of an e-mail message. It
includes Name of Sender, Address, and Contact Number.
Advantages-
E-mail has prooved to be powerful and reliable medium of
commmunication. Here are the benefits of E-mail:
Reliable
Many of the mail systems notify the sender if
e-mail message was undeliverable.
Convenience
There is no requirement of stationary and
stamps. One does not have to go to post office. But all these things are not
required for sending or receiving an mail.
Speed
E-mail is very fast. However, the speed also
depends upon the underlying network.
Inexpensive
The cost of sending e-mail is very low.
Printable
It is easy to obtain a hardcopy of an e-mail.
Also an electronic copy of an e-mail can also be saved for records.
Global
E-mail can be sent and received by a person
sitting across the globe.
Generality
It is also possible to send graphics, programs
and sounds with an e-mail.
Disadvantages
Apart from several benefits of E-mail, there also exists some
disadvantages as discussed below:
1.
Forgery-
E-mail doesn’t prevent from
forgery, that is, someone impersonating the
sender, since sender is
usually not authenticated in any way.
2.
Overload-
Convenience of E-mail may
result in a flood of mail.
3.
Misdirection-
It is possible that you
may send e-mail to an unintended recipient.
4.
Junk-
Junk emails are undesirable and
inappropriate emails. Junk emails are
sometimes referred to as spam.
Youtube support, Topic- Understanding E-MAIL, please visit the
link
https://youtu.be/bB3ULL12a6E
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